IOLTA Bookkeeping for Law Firms
You went to law school to practice law, not to spend evenings reconciling trust accounts and worrying about State Bar audits.
We work exclusively with Bay Area law firms to handle IOLTA compliance, trust account management, and the financial operations that protect your license while draining your time. From three-way reconciliation and client ledger management to CPA coordination and audit preparation, we deliver the specialized bookkeeping that general bookkeepers can't.
Mike Hecker personally conducts every consultation to understand your firm's specific situation, then matches you with a bookkeeper who specializes in legal accounting. He reviews all work to ensure quality and compliance.
What We Handle
Three-way reconciliation delivered monthly
Client trust ledger management by matter
Retainer tracking and billing integration
Year-end financial reporting and CPA coordination
IOLTA & Trust Accounting:
Operating Account Bookkeeping:
Accounts payable and receivable
Payroll coordination and partner distributions
Expense categorization and tracking
CPA-ready financial statements
Why Law Firms Choose Us
Legal Accounting Specialists: We understand IOLTA regulations, trust account rules, client ledger requirements, and Rules of Professional Conduct 1.15. We've worked with family law firms managing retainers, litigation practices with contingency fees, and transactional attorneys with flat-fee billing.
We're Liable for Our Errors: We carry professional liability insurance and take responsibility for our work. If we make a mistake, we own it and fix it.
Your CPA Will Thank You: We deliver financial statements in the format CPAs want, making tax season easier for everyone.
Month-to-Month Service: No long-term contracts or cancellation fees.
Common Questions
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We carry professional liability insurance specifically for this. If our error causes a compliance issue, we take full responsibility and work with you to resolve it immediately. Our monthly three-way reconciliation process is designed to catch issues before they become problems.
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We start with a detailed review of your QuickBooks file and trust account structure. We identify any cleanup needed, create a transition plan, and many firms have us run parallel for the first month to ensure continuity. We handle all data migration and software configuration.
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Yes, and it's one of the most common situations we handle. We start by reviewing your current records, identifying any gaps, and building a compliant system from the ground up. Mike personally oversees the setup to make sure everything is structured correctly before your bookkeeper takes over day-to-day management.
"Mike and his team are amazing. He helped our law firm solve problems we didn't even know we had. He is able to take on rush jobs and get the information our clients need with amazing accuracy and speed. I honestly don't know how we functioned without him all these years."
Ready to Stop Worrying About Trust Accounts?
Let's discuss your firm's specific situation and how we can protect your license while reclaiming your time.